Date: 2-15-05 Location: Giles 107
Minutes Approved: _x__Yes ___No (Changes: )
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President’s Report (Amy Ma):
1. Did not meet with VPI in February. Richard Zollinger met with us;
he had the agenda but did not have any feedback as to the
outstanding issues and/or action items carried over from the January
meeting. He did indicate that he will be able to help us resolve a
number of items on the agenda.
Did not meet with the President in February but met with Kathy
Drumm, who did not have the agenda or knowledge of ongoing Senate
issues but agreed to assist in a number raised at this meeting. This
is the third month that Senate has not had its monthly meeting with
the President due to his sabbatical and then due to his illness.
As result, we have not been able to resolve as many issues as usual.
Rather than trying to give my usual verbal report with so many items
to cover, the following include the items discussed during the
February meetings with administration.
a. Regarding Adopted Tiger Tutor Proposal
Inquiry into status of implementation.
Result: No new information. Awaiting response from VPI.
b. Regarding Adopted Smartboard/Sympodium proposal.
Discussion regarding Promethean system. Inquiry as to status of
implementation of this proposal be it with the Smartboard or
Promethean systems. Is this to be a standard component for any new
smart classroom? Are current smart classrooms to be upgraded to
include this component?
Result: Richard will look into this.
c. Regarding Adopted Computer Skills Assessment Test Proposal
Discussion regarding alternatives to allow us to less expensively
meet the goals of this proposal. Could testing be implemented so
students will be aware of skills deficiencies without requiring a
class to address those deficiencies? Could instead have a
recommended, single class, computer orientation.
Results: Acknowledging that this addresses an important need,
Richard suggested presenting this as a “best practice”. Still
awaiting input and response from VPI.
d. Remaining Salary questions after Seigel.
Inquiry into likelihood of funding next year. Inquiry into Seigel
implementation in conjunction with certain already in-place
Results: Letters were sent and those increases were funded. Next
year depends upon availability of funds. Richard is aware of
situations, like the one Brenda raised at the last meeting, where
educational-advancement pay granted for having completed 30 hours
towards a higher degree was lost after Seigel. He indicated that
such issues arise with each pay adjustment implemented. Senate
requested that policies regarding incentive pay and how it will be
treated in conjunction with Seigel be written and made available to
faculty and staff. Richard indicated Michael Moss and Fran Lilly are
looking into this.
e. Office hours policy.
Janet previously indicated that there was no intent to change the
five hour per week policy and that any policy should be implemented
college-wide. Janet was going to address this at the Dean’s meeting
in January. Inquiry into status.
Result: Richard indicates there is no intent of changing this
policy. This will be discussed at the next Deans’ meeting as their
January meeting was cancelled.
f. Time sheet process for all faculty and staff (to track vacation
and sick leave).
Inquiry as to status of improvements.
Result: Discussed concerns with Kathy Drumm. She agreed this should
g. Syllabus system.
Inquiry as to steps taken to improve the system and time table for
Result: Richard is working on this. Amy has met with him on this
issue and will be meeting with the team working on this again
h. Details as to the internet/phone/email monitoring policy.
Inquiry into exactly what data is being collected, who is collecting
it and for what purpose. Request that monitoring be eliminated.
Result: Still do not have a complete answer. Kathy Drumm indicates
the only sites monitoring are those visited which have inappropriate
trigger words. (Amy has the list of trigger words and will forward
it to anyone who emails her requesting it.) If an employee and there
are sufficient site visits to create concern the individual is
contacted and asked to discontinue use. She does not believe there
is any email monitoring or other monitoring. I asked about if
highest bandwidth usage is still being monitored. She does not know
if that information is being collected.
Rita Rodabaugh questioned the notation on the VPI agenda that it was
Senate’s request that there be no monitoring of email/telephones and
websites visited by CPCC employees. She said that this was not voted
on this year and said that she believed that every item that taken
to Janet Chernega and/or Dr. Zeiss as a Senate request should be
voted on by the Senate before being presented to them. Amy responded
that this item had been voted on by the Senate in the past and Fred
Tone (past president) concurred with Amy. Amy indicated that Senate
needs the ability to carry items over from the prior years without
requiring a new vote by the current Senate. She gave the example of
the Tiger Tutor and indicated that it would not be appropriate to
have to vote on that proposal again next year.
Rita Rodabaugh also stated her opinion that Senate can not request
that there be no monitoring because it’s a state law that the
monitoring can occur. Amy indicated that the fact that a right to
monitor exists does not make it a requirement that the college
monitor and that we can request that there be no monitoring.
The message from both Kathy and Richard is that there are
insufficient personnel available to look at computer or internet
usage even if it is collected. Kathy noted that all employee
activities online are subject to being monitored. Senate’s request
is that there be no monitoring, but if any is to take place that we
be informed as to exactly what is being monitored and, if trigger
words are used, what those words are. Kathy did not object to
providing that information.
i. Faculty/Staff parking.
Janet indicated decisions likely to be made by campus Deans. Senate
requested a uniform, equitable policy, while acknowledging
differences between campuses and need for temporary adjustments
during construction. Status check.
Result: Awaiting a response from the VPI.
Serious errors in counseling are having significant impact on
students. Senate has recommended that counselors again be assigned
to specific programs, but if that solution is not adopted, some
immediate solution is urgently needed. Inquire into any such efforts
and request that this issue be addressed by Cabinet.
Results: Presented this issue to Kathy, who will bring it forward.
Follow up: Senate’s Executive Board recommends that an ad hoc
committee, including faculty, counselors and graduation staff, be
formed to address this issue. If anyone is interested in serving on
or chairing this committee, please contact Amy.
Friendly amendment: It is the Senate's intention to study the issue
and help work towards a method that ensures that students are given
accurate information as is appropriate in a Learning Centered
College; not to assign blame or fault for the current situation. It
was thought that having counselors specifically assigned to programs
would assist, since student complaints about having received
misinformation seem to have increased since the change in the
assignment of counselors. This is just one of the possible solutions
to consider in addressing the issue as is improving training and/or
communication to ensure that faculty advising is also accurate.
Another issue would be how to reach students who are currently not
benefiting from either counseling or advising.
k. Adopted Professional Staff Salary Proposal:
Provided administration with a copy of the adopted proposal.
Result: Diane and Debbie are already working on this and will be
bring their suggestions to Cabinet.
l. Senate President/President-Elect’s role in Graduation
Discussion regarding current procedure of having the Senate
President and President-elect read the names of graduates at
graduation. Catherine Felton, President-elect, and Brenda
Armentrout, Instructor of the Year, will read the names.
m. PayforPrint for Faculty.
Requested that procedures not be put in place that makes it more
difficult for faculty to make copies needed to teach. Further
requested that Senate be allowed to give input into the procedure
and decision making process should a version of PayforPrint be
implements for faculty or staff.
n. Policy with Regards to Programs assigned to specific campuses.
Addressed concerns that the Paralegal Program will still be on two
campuses due to inadequate resources at NE due to changes made to NE
II during the planning and bidding process. Inquired about college
policy with regard to having programs at outlying campuses.
Result: The goal is to have all of a program’s classes at its
Additional Items from the Executive Senate meeting:
Wireless sites on campus, Communité, communication with ITS
Jimmy Livornese presented to the Executive Board about the wireless
sites on campus- the Quad, LRC and IT building. Indicated more sites
to be made available on other campuses in August. Also discussed
Communite which will allow voice mail to be received as email and is
a step towards the goal of having all voice mail, faxes and email
etc. on one resource.
The Executive Board commended ITS for the increasing involvement of
faculty and staff in decisions about services to be offered, but
noted that this was not the case with Communite. Jimmy acknowledged
this and indicated it was part of the reason for his visit. He
indicated that any tech issue questions could be sent to him. Rick
Lee agreed to assist in and coordinate this effort, so any Senate
member with ITS technical issues should communicate with Rick Lee
who will be the point person for addressing such issues with Jimmy.
We still have time left this year to work on additional issues.
Among those discussed were:
• Efforts we can make to ensure greater faculty and professional
staff input into facility services decisions, particularly relating
to new campuses.
• Addressing the decision to no longer provide video taping
assistance to faculty
• Concern about a growing focus on “profit centers” rather than
• How to best use Senate to accomplish our goals. We are an advisory
group and need to put forth ideas.
• Encouraging qualified Senators or former Senators to run for
1. President-elect (Catherine Felton): Catherine is on the Rewards
and Recognition Committee which is responsible for developing ways
to make employees feel recognized and appreciated for their efforts.
The committee has recommended several types of “awards” that can be
provided for faculty and staff. These recommendations will be
publicized once they are approved.
A suggestion was made to publicize the names of people who receive
merit awards and Teaching Excellence awards. This has been brought
up several times in the past and it has always been decided by the
Senate not to request publication because of the hard feelings it
might create among co-workers.
2. Academic Policies (Kent Rittenhouse): Committee reviewed and
approved the current plagiarism policy, but is concerned that the
policy is not widely known. The Committee request that a link to the
policy be added to the VPI’s website.
3. Credentials (Farhad Javidi Namin): New Senators: Pat Brown has
replaced Chris Haley. Helen Kolman has replaced Laura Tucker.
Faculty or professional staff who are among those represented by
Senate are welcome to attend any meetings, but chairs should be sure
that non-Senators do not vote.
4. Curriculum (Rita Rodabaugh): A new program in Baking and Pastry
Arts to begin at West Campus in Fall ’05. The proposal deletes the
certificate program in favor of the 2yr degree program. Proposal was
Changes in which courses are required in the Hotel Restaurant
Management program. Proposal was approved.
The addition of JOU 217- Feature & Editorial Writing to CPCC’s
offerings. Negotiations have been completed with UNCC to take this
and CPCC’S other journalism course as 1 to 1 transfer credit.
Proposal was approved.
Suzanne Williams proposed the addition of MAT141 & MAT141A to CPCC’s
curriculum. These courses could be added to AAS pick list general
education core options. Action tabled pending Dean’s approval of
likely start up costs.
A proposal from Dance department was incomplete and was tabled until
Proposal for a new series of 1hr applied offerings in the Music
Department specifically designed for non-music majors. The
department foresees this as being a Humanities & Fine Arts Elective,
and is asking for the State to approve 4 progressive sequences
(levels) of applied music courses. The first level was approved as
Rita requested that all Committee members review the Program of
Study Matrix with the following issues in mind: currently no action
is required by the Committee for changes in prerequisites and should
this issue go to Senate Executive Committee; do current listed
activities reflect Committee activities; the original document did
not take into account issues of accountability and student success;
is this document in line with Learning College concepts? The
document will be discussed with the College Senate and discussed at
the next Curriculum Committee meeting.
Ellanor informed the Committee that all 17 Committee actions from
this past Fall have been approved and will be implemented. April 25
is deadline for inclusion of any additional changes for the Fall
Rita will put something in the Communicator about the process for
changes in programs of study.
It has been determined that changes or additions to course
prerequisites do not have to be approved by the Curriculum
Committee. They can be determined at the division level.
Rita announced that she would like for the Curriculum Committee to
have the responsibility of approving new diploma programs. If you
have any feedback about this issue, forward it to Rita and she will
create a proposal.
5. Educational Resources (Joel Moore):
Has awarded $15,000. to date.
New awards since the last report include:
Karin Guardalabene and Jorge 'Cogui' Koochoi to attend the Southern
conference on language teaching
Adrienne Phillips to presenting a paper at the Conference on College
Composition & Communication
Rita Rodabaugh to present a paper at the League for Innovation
Laura Goppold to present at the 2005 Master Student Conference
Linda Dunham to attend the Master Student conference
Harry Phillips to attend the College Composition & Communication
Cynthia Smith to attend the National Wellness Institute
Marcia Addison to attend Book Expo America
6. Faculty Welfare (Fred Tone): The recommended pay scale that
further details years of service with pay ranges was distributed to
the senators. The College currently uses 15th, 30th, and 45th
percentiles. This committee re-defined the scale to include 12-15
years = 60th percentile, 15-20 years = 75th percentile, and 20+
years = 90th percentile. (See chart on the last page of these
minutes.) Send questions/comments to Fred who will develop a
proposal to bring to next month’s meeting.
This committee is suggesting that the College have workshops on
“reasonable accommodations” for faculty and staff.
They are working on getting retirement workshops offered on Central
Campus and also on the sick- leave policy.
7. Professional Staff Welfare (Denise Wells and Chris Emery):
Issues that need to be addressed:
Because of the recent Fair Labors Standard Act passed in the Fall
some professional staff have been reclassified to Classified staff.
No written notice has been given to these employees
Supervisors seem to have inaccurate information about changes
Professional Staff Welfare Committee has not been apprised of any
changes being made to their constituency
Segal Report –
Is there a process in place for an employee to inquire about whether
or not they qualify for the increase (or if not, why)? Has HR
developed a process if someone has not received a letter and
believes they fall within the criteria? Amy will take this forward.
Central High continues to have problems with litter in hallways,
septic system overflows and malfunctioning fire alarms. This is a
problem at all campuses (except Levine) and parking decks. It got
better for a while but is bad again. Also, some people have had
Amy suggested taking photos and emailing them to her. She will
forward them to Jeff Friar and Wanda Towler.
8. Student Welfare (Jennifer Conway):
Student Welfare Committee is currently following up on a few leads
in regards to Computer Assessment Testing.
--following up with Janet to see which costs she is concerned with
--calling some contacts at Rowan-Cabarrus CC to find out about their
--following up again with Don Belle
--looking into the publishers of the CIS070 textbook to see if they
have a test (on the suggestion of the CIS070 instructor)
- Considering and planning for effects of allowing students to pay
for courses in three installments as well as the effects on
financial aid and bookstore, for example.
9. Technology (Rick Lee):
Current issues include:
- Pay for print and need to appropriate training for students.
- Pay for print at the faculty level
- WIFI implementation
- Need for College Technology Teams to meet so as to obtain
faculty/professional staff input prior to selection of and
implementation of new programs.
- Desire for sufficient high usage testing of Moodle to insure no
recurrence of the issues faced with Blackboard.
- Blackboard hosting of Blackboard system.
- Automating attendance
- Automating reporting of VA/FA participation and status.
- Obtaining full instruction for faculty for mainframe access,
udrive access, software upgrades etc.
- Instituting an automated Individualized Learning Plan to further
student retention and success.
1. Denise Wells announced that she needs recommendations for
Employee Recognition by Feb. 20 (part-time faculty, full-time
faculty, administrator, classified staff).
2. A question was raised about a policy on cell phones in the
classroom. It was determined that this is up to individual
instructors for how to handle the situation in their classes.
There being no further business, a motion was made, seconded, and
carried to adjourn.
Next Meeting Time: Due to spring break, the College Senate will meet
one week later in March: at 2:30 on Tuesday, March 22.
Location: Giles 107
Barbara Whitt, Secretary