Attendees:  Farhad Javidi, Jerry Pickler; Rick Lee, Margery Orell, Gena Moore, Malik Rahman, Alberto Botero

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The Committee Looked at new issues that need resolution and also re-looked at the issues brought forward at the last meeting.

Issue 1.:  Need for communication of the software installed in various labs to students and staff at all campuses.

Step1  to resolution:  Malik to inventory software in Open labs on all campuses

Step 2 to resolution:  Create a database of software/hardware specification of the lab machines that can be linked to the existing lab directory on the ITS website

Step 3 to resolution:  Move the links from the bottom of the “lab” webpage to the top so that they can be easily found

 

Issues 2.:  Need for consistency of software/hardware in open labs and libraries, including plug-ins necessary for textbook and required courses software.

 

Step 1 to resolution:  Contact ITS for installation so that the software can be pushed to computers, not installed locally

Step 2 to resolution:  Communicate regularly to Division Directors and Program Chairs the need to look at the software for new texts and to be sure that ITS loads it before classes begin each semester

 

The Committee also looked at the progress on the following issues:

 

·  Electronic Signatures

·         Malik reports that the State Auditor accepts faxed documents

·         Malik reports that ITS is looking into the purchase of Singularity software to be used for secure electronic signatures

·  Syllabi System to read instructors' information from mainframe

·        Malik will undertake this project to populate the common fields in the syllabus form.  Send him specifics of the need.

·  Submitting timesheets, BB/Moodle 10% statistics, etc., in MS Office Image Document format

·        No action or discussion

·  Single sign-on/faculty portal

·        Restated the need for a single sign-on for faculty and staff

·  Mailing Lists Server - program chairs have access to a mailing list for students in their programs

·        The College already uses an email list server.  It should be an easy request to mailing list for each program

·  Microsoft Media server

·        The Committee recommends that faculty and staff need to be involved in this, perhaps in a structured workshop

·        The Committee recommends that the College look at the Needs of faculty, then set up Standards that reflect those needs, finally choose and license software that will be used college-wide.

 

General Discussion

Committee Action Items:
 

a.      Program Mailing List: The committee is requesting ITS to create a mailing list for each program of study to be available for each program chair. Program chairs will use these mailing lists to communicate with the students in their program directly. Malik has mentioned that ITS has purchased a Mailing server and it would be possible to do this.

b.      Tiger Tutor:  The committee is following up on the Tiger Tutor proposal made by Student welfare committee.

c.      Syllabi System: The committee is requesting ITS to program Syllabi system to read faculty information directly from mainframe.  Malik said that ITS is capable of doing this task.

d.      Faculty Load Automated in Outlook: The committee is requesting ITS to push faculty information directly to Outlook Calendar from mainframe.  Malik said that ITS is capable of doing this task.

e.      Open Labs: The committee is requesting ITS to make sure that open labs, in every campus, have consistent hardware/software and the list of available hardware/software in each open lab is posted on ITS Web site for easy reference. 

 

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 Next Committee meeting: January 17, 2006. 9:30 am. IT5124.