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A full-time
employee
will be granted
16 hours of necessity leave
each fiscal year.
This leave can be used to cover an emergency not covered by
other leave provisions, for other important personal and family needs,
or for community
service obligations,
or when the College is closed
during winter break.. |
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II. Purpose |
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The policy is
designed to allow an employee to be absent from work for a short time without loss of pay
when that absence is absolutely necessary and when no other leave provision (except
vacation leave) is applicable. Since it is not practical to predict the emergencies or
personal obligations that would constitute a necessity to be absent, and it is not
possible to define the needs of a work area that would preclude permission to be absent,
the responsible discretion of the employee and the caring judgment of the supervisor must
take the place of mandatory rules. The guidelines that follow are stated to establish a
common interpretation of the policy and to avoid its misuse. |
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III. Guidelines |
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A. Limitations
on Applicability: Necessity leave cannot be used in lieu of another type of
leave that is applicable to the situation, and it cannot be used to extend or add to sick
leave, bereavement leave, or any other type of leave. |
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B. Family Needs:
"Family" means the immediate family as defined in the sick leave policy. |
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C. Community
Service Obligations: "Community service obligations" refers to
honoring a commitment to participate in a civic club, community organization, or
community-based educational group as a committee member, officer, or volunteer.
Participation in political or religious activities is excluded. |
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D.
Winter
Break: Non-instructional
employees will be required to use vacation, compensatory leave, bonus
leave, or necessity leave for the portion of winter break that is not
designated as holiday leave. |
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E. Approval:
Necessity leave can be authorized by the immediate administrator. When possible, a
request for such leave must be submitted with enough advance notice to give the immediate
administrator time to review the request and make arrangements to cover the employee's
absence. In the event of a sudden emergency, the employee must notify the immediate
administrator (or the Human Resources Department) by telephone as quickly as possible. A
written request must then be filed immediately upon the employee's return to work. |
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F. Documentation:
All requests for leave must be in written form (submitted to
the immediate administrator) and must clearly state the
reason for the leave. All
documentation will be filed by the immediate administrator. |
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G. Leave
Accounting: Necessity leave is a benefit for which any full-time employee is
eligible; it is not earned, and it cannot be accrued or banked. Leaves
will be recorded through the leave
accounting process. Obvious abuse of the privilege by
an employee will cause denial of further necessity leave for that employee. |
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H.
Accrual: Necessity leave
of 16 hours annually will be
awarded July 1 for full-time employees. It can not be accrued or
banked and will be zeroed out each June 30. New employees will be
awarded necessity leave of 16 hours immediately upon employment. |
Changes approved by
the Board of Trustees on May 5, 2004, effective on July 1, 2004.
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