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| 4.50 Emergency
Notification of Students and Employees on College Premises |
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I. Definition |
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Emergency
Notification - A responsible effort by the College to deliver a message to a student or
employee on the College premises which has been received from a family member or other
reliable source and has been identified by the Office of Security as an "Emergency
Situation." CPCC is under no obligation to forward routine calls or requests
that generally do not constitute an emergency. |
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Emergency Situation
- Serious situations involving death in the family, an accident or hospitalization of a family
member, or other family crisis which is determined to be of an extremely serious and
urgent nature. |
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College Premises -
Any property in use by the College; includes property leased or owned, property used for
official functions sponsored by the College, and property used by the College in the
conduct of any of its courses. |
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II. Procedures |
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A. Emergency
Notification to a Student |
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1. Telephone calls
to the College which are identified as an "Emergency Situation" should be
forwarded to the Security Dispatch, 704-330-6911. The person receiving the call should ask
the caller for his/her telephone number prior to transferring the call in case the
connection is lost. |
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2. Once the call is determined by Security as an "Emergency Situation", in order for Security
to locate the student in class, the following information may be requested: |
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a. Name (full) |
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b. Name, Location
of Class |
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c. Address |
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d. Date of Birth |
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3. Security will
identify the classroom location of the student by accessing the College's
student information system. |
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4. Security will
dispatch an officer to the classroom where the student has a scheduled class. Appropriate personnel will be notified should the student be at another
site. |
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5. Security will
call the family member or other source to let them know if the student could not be
located. |
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B. Emergency
Notification of CPCC Employees |
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1. Telephone calls
to the College which are identified as an "Emergency Situation" by
Security or departmental personnel should be
forwarded to the appropriate department in
which the employee works. |
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2. Persons
receiving calls when the caller is unable to give the employee's work
location should use the College website telephone phone directory or transfer the call to Human Resources or Security. During
evening campus operations, the office of the Associate Dean, Evening Campus (Central
Campus), can be contacted for assistance. |
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C. Unscheduled
Visitors on Campus Seeking a Student or Employee |
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1. Visitors who
walk in unscheduled and request to see a student or employee should be treated with
caution. |
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2. Employees should
use discretion when directing a visitor to where an employee is located. |
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3. Visitors who are
seeking students should be directed to the Office of Campus Security for
the respective campus. |
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4. CPCC employee or
student personal information shall not be released without authorization of the
Associate Vice President for Human Resources or
the Associate Vice President for Student Services. |
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5. Any concern or
suspicions about walk-in visitors on the College premises should be reported to the Office
of Security immediately. |
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