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5.10 Grading Policy

 

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I. Grading System

 

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A. Students are graded according to the following system.

 

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Grade

Grade Point Value

Description

A

4

Excellent

B

3

Very Good

C

2

Satisfactory

D

1

Poor

F

0

Failing

I

-

Incomplete

W

-

Withdrew

S

-

Satisfactory

U

-

Unsatisfactory

AUD

-

Audit

WN

-

Withdrew/Never Attended

X

-

Credit by Examination

 

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B. When a student determines that he/she will be unable to complete courses in which he/she is currently enrolled, it is the student's responsibility to initiate procedures leading to a formal withdrawal (W) in order to avoid a failing (F) grade.  To receive a W grade a student must withdraw before the last 25% of the academic term. Effective fall 2008: To receive a W grade, a student must withdraw prior to the 35% date of the class. Final dates for withdrawing from a course will be announced in CPCC's Class Schedule and Telephone Registration Information. The instructor may also assign a W at other times when circumstances warrant such action. A W will remain on the transcript and will not count as credit hours attempted. To receive credit, a student who received a W must re-register and pay for the course in a subsequent term. Financial aid recipients need to refer to the financial aid satisfactory progress policy to determine if schedule adjustments will affect financial aid.

 

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C. An I (Incomplete) may be assigned when a student has persisted through the course and has completed at least 90% of the requirements for passing the course or when the instructor has determined extenuating circumstances exist. A student must resolve an I (Incomplete) grade within the time frame specified by the instructor or the division, but no later than 6 months from the end of the term for which the grade was assigned.  When an I grade has been resolved, the final grade will be recorded with the I (e.g., I/B) and the GPA will be re-computed.  An I which is unresolved will be changed to the grade of  I/F after the specified expiation date.

 

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D. Excessive Is, Fs, and Ws:  A student will not be allowed to register for a course in which the student has received three Is, Fs, and/or Ws until receiving permission from the division that offers the course.

 

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II. Grade Point Average

 

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A. The following grades only will be used in computing the grade point average:

 

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Grade

Grade Point Value

A

4

B

3

C

2

D

1

F

0

 

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B. Three GPAs will appear on the student's academic record:  (1) cumulative GPA, (2) term GPA, (3) cumulative program GPA.

 

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C. When a course has been repeated, the higher grade will be used to recalculate the student's cumulative GPA and cumulative program GPA.  However, all grades will be recorded on the student's academic transcript.  

 

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III. Standards of Academic Progress

 

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For a student seeking a degree, diploma, or certificate, certain standards of academic progress apply.

 

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A. Graduation:  A student must have a cumulative 2.0 program GPA to receive a degree, diploma, or certificate in the program area. In addition, for students enrolled in certain programs, grades of C or better in certain courses may be required in order to receive degrees, diplomas, or certificates.

                

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B. These policy interventions apply to all Associate Degree, Diploma, and Certificate Programs.

 

Academic Warning:  Students who are enrolled in a program and whose program GPA falls below 2.0 will be placed on Academic Warning.  Students placed on Academic Warning will have to see their faculty advisor.  If the GPA does improve at the end of the next semester, the student is placed back into good standing. 

 

Academic Probation:  Students are placed on Academic Probation if their program GPA does not improve by the end of the next semester.  Students must see their faculty advisors and will not be able to register until grades are posted.  While on Academic Probation, students will be limited to registering for the number of credit hours approved by their faculty advisors.  If their GPA does not improve by the end of the second semester of probation, students are placed on Academic Suspension. 

 

Academic Suspension:  Students who do not raise their program GPA to the required level within the next enrolled term, the third semester of not meeting Standards of Progress, will be placed on Academic Suspension.  During the term of Academic Suspension, students are referred for academic advisement to a student counselor.  While on suspension from curriculum classes in the program, students may be allowed to enroll in ACA 118 College Study Skills and one other course in which they will practice those skills.  If students fail to make appropriate progress during this semester on Academic Suspension, they will be suspended from enrolling in any curricular classes at CPCC for one semester.  However, during that semester, students have the option to take developmental classes, ESL, Career Development, Continuing Education classes, or no classes.

 

Students who raise their GPA the next semester following any of the above interventions are returned to good standing.  Following Academic Suspension, however, the student must see a counselor before registering for the next semester.

 

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B. Academic Intervention: A student enrolled in a program whose cumulative program GPA falls below the following levels will be placed on academic intervention.

 

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Associate Degree Program Category

Minimum GPA

0-20 credit hours attempted

1.50

21-40 credit hours attempted

1.75

41-50 credit hours attempted

1.90

51+ credit hours attempted

2.00

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Diploma Program Category

Minimum GPA

0-10 credit hours attempted

1.50

11-20 credit hours attempted

1.75

21-30 credit hours attempted

1.90

31+ credit hours attempted

2.00

 

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A student enrolled in a certificate program will be placed on academic intervention when the cumulative program GPA falls below 2.0. When on academic intervention, a student may be limited to registering for the number of hours approved in writing by an advisor and may be required to register for special assistance courses.

 

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C. Academic Suspension. Following notice of academic intervention, students who do not raise their program GPA to the required level will be placed on academic suspension.  During the term of academic suspension, the student is assigned a program counselor for academic advisement.  While on academic suspension from curriculum classes in the program, the student can take developmental studies (course numbers begin with 0) or Academic/College Success Skills or other assigned courses. Academic suspension may be appealed to the Dean of Student Development.

Last updated on 2/24/05; 2/15/07; 8/27/07; changes approved by Cabinet 5-19-2008.
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