I. Definition

An official College communication is any communication distributed to the public via any available communications medium (including print and electronic). This excludes in-class instructional materials, student publications, internal communications, and correspondence.

II. Rule

An official College communication distributed via print, other than one distributed by the College for the principal purpose of sale to the public, shall have the following statement printed adjacent to the College's name or logo:

(Number of copies) copies of this public document were printed at a cost of $___, or $___ per copy.

III. Regulations

A. The content and design of official College communications shall:

1. Be monitored by the Community Relations and Marketing Services Department for accurate and consistent compliance with the standards of the CPCC Lexicon and Style Guides.  These guides will be available from Community Relations and Marketing Services for College-wide use.

2. At the discretion of Community Relations and Marketing Services, bear the College logo and/or seal, as appropriate; a statement of nondiscrimination; College vision and mission; SACS statement; and a statement regarding cost (applies to print medium only).

B. Once approved by the Community Relations and Marketing Department, with few exceptions like the College catalogue, class schedule, and Inside CPCC, all requests for official printed or reproduced CPCC materials shall be sent to the CPCC Campus Printing Center.

C. If the CPCC Campus Printing Center determines the services of a commercial vendor are required for printing or design services, the request will be sent to Procurement Services where the request will be processed in the same manner as that for the purchase of any other service.

IV. Procedure

Specific instructions regarding the purchase of commercial printing services and the use of services available in the CPCC Campus Printing Center are described in the College Services Manual.

    Approved by the Board of Trustees 3/13/2003

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