Equipment Purchase guidelines

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• Minor Equipment costs between $501 and $1,000 (per item), including tax and freight and having a minimum two-year life expectancy, may be considered minor equipment. Minor equipment is not tracked or reported on the college’s inventory; therefore, it is the owner’s responsibility to retain warranty and identification records in the event of damage, loss or theft. Option:  Supply funds may be used for this category, under $1,000.00 if desired. 
• Major equipment costs over $1,000 (per item), including tax and freight and has a two-year minimum life expectancy. It is assigned a CPCC inventory number. Items must be correctly identified in the line item description.
• Budget: The object code for minor equipment (#5510) will pull budget using the ABR rule from object code 5100. Budget transfers are not necessary if sufficient funds are available. 
• Both minor or major equipment MUST be purchased using the requisition process.   Items must be correctly identified in the line item description.
• Use of the P-card for equipment purchases is not allowed. 

The breakdown is: 

Equipment Cost	Budget
$1.00 - $499.99	Supply funds
$500.00 - $999.99	Minor equipment funds or Supply Funds
$1,000.00 – UP	Major equipment funds (can't be purchased on P-card)

Last modified: Thursday September 10 2009
URL:http://inside.cpcc.edu/procurement/equipinfo.htm