v            Upon receipt, the President’s Office forwards the complete award notification package to the Office of Resource Development.

v            Resource Development distributes copies to the Grants Administration Team (see Member Roles) and schedules a Team Orientation Meeting.

Step 2 - Grants Administration Team Orientation

v            Within 7 days of receipt of the award package, the Grants Administration Team and appropriate representatives from Administrative Services will meet to discuss the post-award management process including:

¨       Compliance with the terms and conditions of the grant;

¨       Performance and financial reporting requirements (progress reports and final reports);

¨       Allowable costs;

¨       Project period;

¨       Account management, budget transfers, and payroll requirements (see Setting Up Grants Accounts);

¨       Contract modifications / negotiations; and

¨       Any Facilities / ITS requirements and purchases, and the appropriate timing of such.

v            Within 21 days of receiving the award package, Grants & Contracts staff will ensure that accounts have been established.

Step 3 - Ongoing Meetings & Reports

v            Each quarter, Grants & Contracts staff will schedule individual Grants Administration Team meetings to review fiscal and performance compliance.

v            Each month, Grants & Contracts staff will ensure that Project Directors and other appropriate staff have access to up-to-date project accounts.

v            Each month, Resource Development staff will send applicable Grants Reporting Notices to all Team members and other appropriate staff.

v            Each month, Grants & Contracts staff will distribute a Grant Funds Report of all grant-funded projects to appropriate individuals.

v            Each spring (April), Resource Development staff will convene an annual meeting of College administrators and all grant-funded Project Directors.